Setting Action Visibility
To set the visibility of an action so that it is hidden from non-author users:
- Go to the Collection tab where you want to set action visibility. Make sure Author Mode is turned on.
- Click the Wrench icon in the top-center of the page above the Collection's view.
- Select Actions and then select the name of the Action that you want to hide or display. By default all actions are shown to users.

- Click on Set Visibility, the Set Action Visibility dialog will appear.

- Check the Hide Actions From Users checkbox and click OK .
Now when you look at the action menu when author mode is turned off this action will not be displayed as a selectable option. If an author looks at the action menu with author mode turned on they will be able to see and run the action.